3 Tips for Putting Together a Socially Distanced, Intimate Gathering

When you want to set an event that is more engaged and secure, then why not consider hosting an intimate gathering? Doing so allows you to talk more in-depth about your advocacy and gain a small-yet-powerful following. You just need to know about the basics of planning intimate gatherings to envision its success!

As with all event planning efforts, by keeping some of the essentials in mind, you will know what to expect and successfully carry out your event! To help you out with this, here are some things you need to keep in mind:

  1. Select an ideal venue

Your venue should be a secure and ideal place for hosting your intimate gathering. After all, you want to make sure that only those who sign up will have access and be able to enjoy the whole duration of your event.

Aside from that, you will want to ensure that participants are engaged and entertained by your lineup of keynote speakers, performers, and other kinds of presenters. This can only be done if your venue promotes such kinds of interactions!

Choose a venue that matches your budget and the ideal number of people, and make sure that there are secure entrances and exits. If you think it’s necessary, then you should consider hiring events security personnel to help you manage your crowd and avoid the presence of any trespassers. Make sure that the technical booth, stage, seating, and other equipment are running smoothly before even your first rehearsal to ensure that you can host a successful intimate gathering in the area.

  1. Decide on the theme

Intimate gatherings are made more special with an event theme. This also helps you to envision the kind of activities, participants, and sponsors that you will need for the success of your event. In this regard, it’s best to coordinate with your events planning team and highlight what goals you have for the intimate gathering.

For example, let’s say you are a small business owner of vegan products in Wisconsin. Your intimate gathering can then be a house garden theme with a full vegan course meal at a community garden. You can then have a keynote speaker that’s well-known in the local vegan community and find participants who live a healthy lifestyle!

Overall, the theme helps you better round out and refine your vision of success for the intimate gathering.

  1. Use an online events planner platform

Intimate gatherings are more specialized than other more public events, like concerts and plenary sessions. As such, you need to make sure that all your participants have registered and paid the appropriate fees in order to enjoy what you have prepared. This is why you also want to pay attention to the sign-up process to keep your event well-promoted, yet exclusive.

The perfect way to plan an intimate gathering successfully is with us through the events planner platform! We have an access portal for event planners like you, offering the right tools you need for success, like registration forms, settlements of tickets and payments, helpful events planner forums, and members-only listings. Through this, we can empower you to plan your intimate gathering—and a whole range of events too!


Intimate gatherings are great ways for you to select key individuals and put together something special and exclusive. These are also lucrative business opportunities that allow you to capitalize on your chosen advocacy and purpose because of the more engaged participants! Take note of the previously mentioned tips today and launch your next successful intimate gathering.

Unleash your inner events planner and make events happen with us at What-T-Do. We are your members-only events listing portal perfect for planning successful intimate gatherings. Connect with us and sign up today!

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